DUTIES AND RESPONSIBILITIES
Cover for Absent Staff
- Organise day to day cover for absent teachers;
- Oversee the staff absence diary, considering the cover implications of planned staff absence and reporting concerns to the academy’s Leadership team as appropriate.
Administration
- Provide an efficient and effective secretarial, organisational and administrative support service to the Assistant Headteachers;
- Co-ordinate staff rotas including the Duty and Emergency Call Out rotas;
- Receive and make telephone calls on behalf of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers, dealing with general enquiries and redirecting calls as necessary;
- Acknowledge and/or deal with correspondence on behalf of the Assistant Headteachers;
- Arrange meetings on behalf of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers and co-ordinate all practical arrangements, ensuring agendas and supporting papers are distributed accordingly and in good time;
- Ensure the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers are well prepared for meetings, ensuring they are fully briefed and in receipt of relevant papers in good time;
- Attend and accurately minute meetings as required by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers and distribute these accordingly;
- Arrange travel and, where required, accommodation for the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Receive visitors to the office, providing hospitality as required;
- Maintain the filing systems of the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers, ensuring documents are well organised, secure and accessible to authorised personnel;
- Support the organisation of school events as required by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Carry out specific projects and research as directed by the Deputy Headteacher (Curriculum and Learning) and Assistant Headteachers;
- Check school communications and letters prior to their distribution, as required;
- Support the Examinations Officer, as required, with the organisation, administration and smooth running of internal, external examinations.
METHODS OF WORKING
The post holder must:
- Maintain confidentiality and observe data protection and associated guidelines where appropriate;
- Maintain an awareness of Safeguarding Children and Child Protection;
- Understand and comply with the Trust’s Health and Safety Policy in the performance of their duties and responsibilities;
- Carry out the duties of the post in compliance with the academy’s Equal Opportunities Policy;
- Understand and comply with all other relevant academy policies;
- Take an active part in appraising their own work against agreed priorities, targets, professional development and supervision arrangements;
- Undertake any necessary training associated with the duties of the post;
- Carry out any other reasonable duties and responsibilities within the overall function, commensurate with the grading and level of responsibilities of the post.